Memorial Library Staff Information

Stacks Committee Meeting Notes 1/31/2017

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin, Jenny Kleine

• GHP: Waiting to hear from Casee. Time is of the essence at this point (cannot being processing until shelving is installed). Library will not pay out of pocket for any of the below items. Total funding request is $1900.
  • Paying for shelving installation?
    • Need fund code
  • Barcodes? (Current barcodes have Valdosta’s name, but do work in WMS)
    • Need fund code
  • Book Supports? (library has none to spare)
    • Need fund code
• Reading Nook
  • Physical Plant needs to check
    • Reinforcement
    • Power
    • Lighting Cover
  • Would Rebecca be interesting in painting?
    • Possibly quote Jessica Y. liked?
  • Michelle will research pillows/cushions
• Student Artwork
  • Needs to be displayed ASAP
  • Two framed pictures, the bowl in a shadow box, and one unframed picture
    • Jenny will get unframed pictured framed and then we will notify Physical Plant to come over and hang items.
    • We will place labels under artwork

Stacks Committee Meeting Notes 9/9/2016

In Attendance: Som Linthicum, Cetoria Tomberlin, Jenny Kleine

• Discussed Chairs
• Java City- At this time we believe no more ranges should be removed. Will revisit possibility at a later date.
• GHP – Still waiting on date for receiving books. Ideally we would like them before the start of Spring semester.
• Outside Storage – Needs to be cleaned out for Java City freezer. Jenny will and notify rest of library staff. 

Stacks Committee Meeting Notes 4/14/2016

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin, Jenny Kleine

• Library Seating Discussed again
  • Soft Seating
    • Group has decided reupholstering chairs would be more economical than purchasing new chairs at this time. (Bases are still in good condition, but cushions are looking worse for the wear.)
    • Looking into a local vendor. He will come

Stacks Committee Meeting Notes 2/2/2016

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin, Jenny Kleine

• Library seating discussed again
  • Soft Seating – 12
  • Wood Chairs – 65
  • Java City Chairs – 12 

Stacks Committee Meeting Notes 1/26/2016

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin,

• Library seating discussed
  • Replacing soft seating in the lobby would be 16-18 chairs.
  • Expensive (roughly $400-$500)
  • Possibly replacing wooden chair
    • They are currently breaking on regularly basis
    • Repair is not an option (cost is too high—replacement would be a better investment)

Stacks Committee Meeting Notes 12/4/2015

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin, Jenny Kleine

• Signage update
• Bench for Java City
  • Placed in front of the window
  • Built from extra range ends
  • More in the future if these one  gets regular usage
  • Physical Plant will build—quoted $300 

Stacks Committee Meeting Notes 8/5/2015

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin, Jenny Kleine

• New signage needs to go up
• Graphic Novel letters need to be shifted to accommodate into shelves
• Location for charging station
  • Lobby or Java City?
• Possible suggestions:  
  • Additional power strips for student/patron use
  • Will we be getting one of the new bike racks?
  • Tables by the large bay windows?
    • Build from extra range ends?

Stacks Committee Meeting Notes 6/22/2015

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin, Jenny Kleine

• All proposals were submitted to Management Group. The new graphic novel shelf and range signage was approved. Jenny has put in the work order with physical plant for the graphic novel shelf and we are waiting on them for construction and delivery. She also went ahead and ordered the new range signage which has arrived and is currently in the outside storage room.
• At the suggestion of Campus Safety, we have removed two ranges from the Bound section to improve visibility of the emergency exit at the back of the building.
• Once we shifted all the journals we discovered one range would be empty so we choose to remove it from the back of the section to make the already existing study area larger. We also moved some of the carrels around to allow for better usage.
• Discussed the design of the new range signage. Agreed it should be printed on white paper and that shortening the cutter was a good idea to help improve browse-ability. Gave Management Group two choices for the center design: Viking Head or College Shield.
• Management Group decided they preferred the Viking Head, however, after speaking with  Shannon Biggers in PR, it was suggested we use the Alumni Shield instead. Shannon pointed out the Viking Head logo is used predominantly for athletics and it did not make sense (at least currently) to use it in an academic setting. We are now sending the request back to Management Group for approval.
• Discussed Graphic Novel Shelf labeling and decided it would be best to change the color of the letting from black to white for better readability. The black lettering does not show up well on the current wall color. 

Stacks Committee Meeting Notes 4/22/2015

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin, Jenny Kleine

• Discussed end of the year issues, brainstormed new ideas, and revisited a few old ones.
• Decided which proposals to send to Management Group for the end of the year:
  • Herman Miller Furniture Purchase
  • New Graphic Novel Shelf
  • New Range Signage

• Brought up the possibility of moving the Oversized Collection, but decided to hold off on proposing that until a later date due to the fact we would need to purchase new shelving and we did not have the student work force to complete the task over the summer. Agreed if it is approved for relocation (at a later date), the summer would be an ideal time for the transition to take place.
• Noted this would be our last meeting before summer break.

Stacks Committee Meeting Notes 3/19/2015

In Attendance: Som Linthicum, Michelle Horton, Cetoria Tomberlin

• Discussed potential upcoming summer projects and what student work force we’d need (if student work budget allows), including but not limited to: moving carrel locations, shifting bound, withdrawing minor weeded items.
• Som will take some ideas to Collection Development: possibility of moving Oversize Collection, new signage costs, removing excess ranges of Bound and see what they suggest.
• Reference section’s excess ranges have been removed (thanks Som!) and the carpet replaced (thanks Jenny!). We have placed carrels in new available space for students to study.
• We have the new signage picked out and ready to order, but the cost is significant (Jenny has specific numbers). Waiting for direction from either Management Group or Collection Development (whoever would be the one to make that call). Might have to wait until next year, but our part in deciding upon type and counting amount needed is finished.
• This afternoon we will meet with designer Kristen Kong to settle on color and items selected for Library Loft area and the space in the back upstairs. She will then get us pricing quotes from CWC.

Stacks Committee Meeting Notes 1/30/2015

In Attendance: Jenny Kleine, Som Linthicum, Michelle Horton, Cetoria Tomberlin

• Discussed furniture options in details and decided upon pieces we thought would best fit the space. Decided to get color swatches to determine best color choices, but we thought overall a bright color palette would be eye-catching and appealing.
• Management Group would like us to consult a Herman Miller designer before making any final decisions. I am in the process of scheduling a time for one to come- waiting on a call back from Berry’s designer, Kristen Kong (sp on the last name).
• It was suggested in addition to selecting new furniture for the “Lobby Loft” area, we also choose furniture for the back upstairs space we originally discussed as a possible option for the new furniture as well.
• Collection Development is fine with the removal of the extra ranges in Reference section to allow for more study space for students. Jenny has been in contact with the carpet people and Physical Plant. We are thinking a timeline of early Spring Break for this to happen, but nothing is set in stone yet.
• From the extra range-ends we will get from Reference, we are hoping to build a new shelf (as we had Physical Plant do for us before) for the Graphic Novels section since it is a growing collection and its shelf space is reaching mac capacity fairly quickly. Jenny is looking into pricing for said project.
• We are discussing and brainstorming possible options for the empty ranges in Bound. 

Stacks Committee Meeting Notes 1/20/2015

In Attendance: Jenny Kleine, Som Linthicum, Michelle Horton, Cetoria Tomberlin

• Discussed possible locations to renovate with Herman Miller furniture with that would fit in with the prior given caveats: furniture wouldn’t mix with items from other vendors and it would not be a staff only space.
• Possible locations discussed: study rooms, area above ILL & under Som & Jessica H.’s offices, Java City, Second Floor back area, and the classroom.
• The front runner of choice was the area above ILL offices & under Som & Jessica H’s offices. (We started referring to the space as the “lobby loft” since that’s much shorter to say.)  
• Pros to that area being used were it’s not currently a highly utilized area, but with new furniture it might become much more appealing to students, particularly smalls study groups. The space is at the front of the library so very visible and an appealing place to meet-up for students since you can easily see people walking in the front door. Also, not in a “quiet zone” area so if it becomes a more highly trafficked area that won’t interfere with others seeking quiet space. Space is relatively small so hopefully affordable to revamp.
• Walked around area and discussed possibly layout ideas and decided to reconvene shortly with our own items/layouts with specific details printed out from the Herman Miller website.