April 14, 2010
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O’Malley.
Library Staff and Student Worker Party:
Building the nation’s premier four-year work experience program is one of Berry College’s strategic initiatives, and as a large student employer the Library has an important part to play in accomplishing that goal. We should also view this initiative as an opportunity: to add to a history of nurturing students who later choose librarianship as a profession, to have a direct role in the educational mission of the college, to develop an innovative program that connects library student workers to information literacy and the Library to student success. The Student Work Committee:
OPEN CAMPUS LETTER: "Worthwhile Work Well Done,” President Steve Briggs, February 26, 2010
Combining students from different departments and using iPads and QR codes to identify approx.. 15 informational /departmental areas within the library the descriptive information will be embedded in the QR codes; this activity is meant to be both informative and facilitate teamwork
Sherre will introduce herself as the library director and review and discuss the Privacy Student Worker Agreement form which includes information about confidentiality of library records and procedures for responding to law enforcement requests
Department orientations
Snacks will be provided for the students
Name tags will be distributed for students to write their names as they arrive for the orientation session which will also include departmental identification information
· Sherre will update the master library student worker list
· Optional Student Training Workshop Ideas– Fall 2013
Customer Service – Robin Holt
Relaxation/Yoga – Jeanne Schul
Career Center offerings
Need to determine other incentives for students to attend one additional training workshop (in addition to being paid by the library as part of their work).
· Training workshop for student supervisors – Fall 2013
In response to President Briggs’ Report on Student Engagement (Oct. 20, 2011) the Library is applying the concept of student engagement to student mentoring – a literature search has identified some articles concerning student worker mentoring: “Student Workers Can Learn More on the Job” - http://chronicle.com/article/Student-Workers-Can-Learn-More/31506/ and “The Accidental Mentorship: Library Managers’ Roles in Student Employees’ Academic Professional Lives” – http://crln.acrl.org/content/72/2/99.full (see meeting minutes from March 13, 2013)
The workshop will focus on reading and discussing some articles relating to student mentoring in the library environment.
The workshop will be primarily for those who supervise students, but also those who do not supervise students will also be invited to participate
· Library Administration will assume responsibility for facilitating SOAR this year with the understanding that all supervisors will hopefully participate in at least one session and then meet as a group before the end of summer to discuss our conclusions.
· Library Administration will also assume responsibility for updating the Library Student Worker Guidelines which will then be converted to a Libguide for ease of access.
· Each individual department will be given an annual “party” budget to be used at your discretion throughout the academic year. There will be no library-wide social events planned by the Student Work Committee but various department can collaborate (or not!) as they choose.
· Fall Orientation will continue to be coordinated by the Student Work Committee as an all-library event. As in the past, individual department supervisor can and should plan their own orientation to follow and advise their particular students well in advance in regard to the time commitment expected.
· We will no longer require 2 training workshops per semester. Instead, we will offer one training opportunity each semester (in addition to orientation) and offer some type of bonus for participation. (What type of “Bonus” this will be has yet to be decided!)
· The Student Work Committee will pursue additional training opportunities throughout the year for Supervisors and other library staff in regard to ways to better mentor our student workers.
· Michelle has agreed to (or rather the Committee has agreed to let her) chair the Student Work Committee for the upcoming year.
Library party planning
· Library party is scheduled for Fri., April 19, from 6-7:30 pm
· Discussed food entrée items, condiments, and dessert – meatballs, baked potatoes, and ice cream will be served for about 40-50 people
· Invitations will be sent to all library workers; staff can bring guests
· Crock pots will be needed for heating and serving food
· Entertainment ideas include – distribute stress balls and gift bags, board games, coloring contest, piñata, guess the M&Ms in a jar
· Reviewed survey forms and attendance sheets from the first workshop of the spring semester – “Dealing With Difficult People,” conducted by Robin Holt, Student Work Training Coordinator on Jan. 31
· Need to determine the resulting consequences of students not meeting their workshop requirements
· Need to determine alternative, online workshop choices for students; for example, selecting from LYRASIS Education Services
· Some library student workers attended the Business Etiquette Dinner, offered by the Career Center on Feb. 7
· Discussed ideas for the “Library – Behind the Scenes” workshop (March 21); previous student survey responses demonstrated an interest in learning more about the different library departments
· Reviewed comments from the Library’s External Review regarding the student work experience and mentoring; discussed the idea of mentoring students includes matching job tasks with student talents/interests and being engaged with students and the importance of time management in the workplace
· Reviewed survey results determining interest in future workshop – Dealing With Difficult People workshop to be conducted by Robin Holt, Coordinator of Berry Student Enterprises and Student Work Training; students expressed an interest in attending this workshop, scheduled for Thurs., Jan. 31 at 11 am and 5 pm in the classroom
· It was agreed that Cheryl will continue to serve as the committee chairperson for the remainder of the term (expiring on May 1, 2013)
· Student worker lists need to be updated in VikingWeb and the library’s spreadsheet – Student Workers – 2012-2013 to reflect recent changes in student staffing
· Discussed winter/spring party ideas and scheduling options during the spring semester
· Discussed other spring workshop options/ideas, including Career Center offerings which can be made accessible to students thru VikingWeb
November 8, 2012
October 5, 2012
September 14, 2012
June 7, 2012
April 14, 2010
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O’Malley.
Library Staff and Student Worker Party:
March 24, 2010
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O’Malley.
Spring semester party planning
March 4, 2010
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O’Malley.
Spring semester party planning
Next meeting: Tuesday, March 23, 2010 in the conference room at 2 pm.
February 22, 2010
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O’Malley. The meeting began at 11:03 am and 12:25 pm.
Agenda –
BEAP
Next meeting scheduled for Thursday, March 4 @ 2 pm in the conference room and will concern spring semester party planning.
November 20, 2009
Present: Sherre Harrington, Cheryl Hawkins, and Michael O’Malley. The meeting began at 3:45 pm and concluded at 4:30 pm.
There was further discussion concerning the holiday party on Friday, December 4, 2009.
November 10, 2009
Present: Sherre Harrington, Cheryl Hawkins, Kaitlin Maginnis (student representative), and Michael O’Malley. Cheryl invited Kaitlin to this meeting to be a student representative concerning planning for the holiday party.
Holiday Party
The next meeting is scheduled for Thursday, Nov. 19, 2009 at 2 pm.
October 19, 2009
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O’Malley.
Announcements:
Christmas Party or a Welcome Back party??
Other Semester “Holidays”
September 17, 2009
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O’Malley.
Orientation training review
Future events
Announcements
August 20, 2009
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O’Malley.
Discussion and review of Library student worker training/orientation to be conducted on Sunday, August 23, 2009 from 3-5:30 pm:
July 30, 2009
Present: Sherre Harrington, Cheryl Hawkins, Michael O’Malley, and Vivienne Durbin.
May 22, 2009
Present: Vivienne Durbin, Sherre Harrington, Cheryl Chery Hawkins, and Michael O'Malley.
Privacy issues & confidentiality statement forms:
Library Training:
Updating policies & guidelines for consistency to include information such as:
The next meeting will be scheduled by Michael O'Malley during the week of June 8, 2009.
May 11, 2009
Present: Sherre Harrington, Cheryl Hawkins, Michael O’Malley, and Vivienne Durbin.
It is important to have a steady amount of freshman workers employed in the Library. Incoming freshman class consists of 11 students who want to work in the Library. Need to obtain the application information from these 11 incoming students
Training Day
In two weeks, Michael O’Malley will send an e-mail to committee members to schedule the next meeting.
April 14, 2009
Present: Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, and Michael O'Malley.
Plans were discussed for the Library's end-of-the-year student recognition party. Space near the volleyball courts will be reserved and charcoal grills will be rented. The main entree, beverages, and plates/utensils will be provided by the Library; side dishes and desserts will be provided by the staff. Vivienne will distribute and e-vite which will include party details. Invited guests are encouraged.
It was agreed that each department would be responsible for their own senior gift ideas.
The next meeting is scheduled for 1 pm on Monday, May 11, 2009 in the library conference room; the agenda consists of discussing the upcoming "Training Day" at the beginning of Fall semester 2009.
April 6, 2009
The meeting was facilitated by Sherre, who recognized that there is much emphasis placed on the Student Work Program at Berry and that the program provides many difference types of work opportunities for students. It would be beneficial for students to be exposed to a more complete library experience through a training program that is inclusive of all library functions and can occur in the form of formal training, conducting meetings & tours, and through social gatherings.
Orientation training "modules" could include information about the different types of library operations, department locations, specific library resource information, and department training manuals.
Graduating senior student workers will be recognized at the the of the Spring 2009 semester.
There will be an end of the semester party held on Thur., April 30, 2009. This social event will include a cookout and will be held at the volleyball courts between Thomas Berry Hall and Richards Gym. There will be a Training Day scheduled for Fri., Aug. 21, 2009. In addition to orientation training, Sherre will also be providing training regarding library privacy issues.
The next meeting is scheduled for Tues., April 14, 2009 at 1 pm.