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Open Access Publishing

Information and guidance about open access scholarly publishing for researchers in all disciplines.

Sources of Funding for APCs

  • Funding agency supporting your project: Check with your funding agency to see if grant funds can be used to support article processing charges.
  • Co-authors' institutions: In most cases, the corresponding author must be affiliated with the institution with the waiver or discount agreement. Berry College authors collaborating with individuals at other institutions may be eligible for other waivers or discounts if your co-author is the corresponding author. Because corresponding authors are typically the first listed author on publications and author order has implications for credit in some disciplines, co-authors should always be deliberate in discussing author order about corresponding author status.
  • The journal or publisher: In some cases, there may be waivers or reduced fees for authors who simply cannot afford to pay the APC. Many publishers also offer APC credits to scholars who contribute as reviewers, or to authors who have previously published and paid APCs.
  • Library agreements with publishers or journals may allow Berry College authors to publisher their articles open access with a reduction or waiver of the APC.

Requesting a Discretionary Waiver

Many publishers will consider requests for discretionary APC waivers by researchers who aren’t eligible for other discount/waiver programs. Publishers may limit the journals for which they will make waivers, including restricting waivers to full open access journals (vs. hybrid journals).

Look for information on the publisher website regarding how to request a waiver. Some publishers require waiver requests at the time of submission, others not until after acceptance of a manuscript.

You will be expected to include supporting evidence for why a waiver would be necessary in your circumstances, which is most often based on ability to pay. A lack of external funding, the inclusion of undergraduate co-authors, and the fact that many publishers consider Berry a primarily undergraduate institution (PUI) are all relevant to making a case for a discretionary waiver or discount.

Your request should also include details of:

  • The affiliation and country of residence of all authors
  • Details of where the research was conducted
  • Confirmation of all research grant funding received

Selected Discretionary Waiver Links