Memorial Library Staff Information

The meeting was held in the classroom and began at 1:35 and ended at 3:15. In attendance were: Laura Crumbley, Sherre Harrington, Cheryl Hawkins, Steve Head, Michelle Horton, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Judy Thompson, Jeremy Worsham, and Jessica Yates.

Agenda

·         Announcements

·         Library External Review (Sherre)

Announcements

·         The bound periodicals shift is completed

·         Holiday parties – library departments will arrange parties for staff members; future plans include a spring semester library-wide social event

·         Interviews for the Instructional Services Librarian position will start Dec. 10

·         Interviews for the Circulation Reserves Coordinator will start Dec. 4

·         The relaxation workshop, conducted by Dr. Jeanne Schul, will be held at 11am on Dec. 4     

Library External Review

·         Reviewed itinerary

·         A tour of the library will be after dinner on Dec. 3

·         Additional students are welcomed for the meeting with Libraries student members

·         Reviewed an excerpt from instructions from the Provost – “external reviews are an important part of an ongoing assessment program to help with making improvements in our work. Some key library issues include: collections, service, programs, internal assessment, and facilities. Areas for consideration include: appropriate staffing with professional and support employees, the relationship of the library and integration of computing technology, space allocation and facilities usage, and auxiliary collections (identify strengths and weaknesses).

• The external reviewers have asked for guidance with specific areas that need to be addressed; the library staff reviewed the following areas to help guide the reviewers: budget, space allocation and facilities usage, staffing and student work, purchasing specific items for the library such as furniture, the library’s role in campus planning and college administration, and job responsibilities/functions.

The meeting was held in the classroom and began at 1:32 pm and ended at 2:18 pm. In attendance were: Elizabeth Andrejasich, Laura Crumbley, Sherre Harrington, Cheryl Hawkins, Steve Head, Michelle Horton, Maureen Morgan, Michael O'Malley, and  Martha Reynolds.

Agenda

·         Announcements

·         Student work committee update (Cheryl)

·         Space committee space proposal (Sherre)  

·         College strategic planning process (Sherre)

Announcements

• Vivienne and Elizabeth farewell luncheon on Mon., Nov. at noon
• Overwhelming response to faculty favorites – book display
• Instructional services librarian search committee: Steve head, Jenny Kleine, Martha Reynolds, and Chris Diller
• A search will be conducted for a circulation reserves coordinator

Student Work Committee Update

• Workshop attendance has been posted from previous workshop
• Upcoming relaxation workshop in the Cage scheduled for early Dec., taught by Jeanne Schul

·    Oral History – Care and Preservation Workshop, Thurs., Nov. 8 from 4-6 pm in the library classroom

·    Online training options have been added to VikingWeb; suggestions for future online training workshops are encouraged

·    The library seating survey will be conducted next Mon. and Tues., Nov 12-13

Space Committee proposal

• Grant application to develop the library as part of an academic commons is needed for the high costs of the library first floor renovations which include a classroom and the writing center
• The current placement of the writing center is not wheelchair accessible
• Library renovations will feature connected spaces and functions to facilitate coordinated and collaborative work spaces – academic support center classroom and e-learning and academic technology
• The Office of First Year Experience will relocate to the library in Dec.; the video collection will be re-located to allow for an integrated expansion of the academic support center
• The interior storage space will be developed out through the microforms and media room areas to include the academic support center
• Future growth of the library will include the writing center, tutorial services, and a writing lab with staff offices and consultation space
• Need to determine if the space can be built out mechanically
• The bound periodicals will be relocated to the back of the library; the video collection will be relocated to the present location of bound periodicals  
• The future location of the writing center is still to be determined
• Provost grant funding proposal will be submitted through the finance department

College strategic Planning Process

• The following planning documents are accessible on VikingWeb: 2022 Strategic Focus, 2013-2022 Strategic planning Process, and Current Issues and Opportunities
• The 2022 Strategic Focus was reviewed which included the planning context (mission statement, enduring goal, historic motto, with positioning emphasis, and Experience It Firsthand), the planning process (shared governance), and the plan with strategic aspirations (leveraging assets) and tactical applications (SMART objectives)  
• It is possible that Cathy Richardson will speak to the library staff about the strategic planning process in a collaborative effort with the library’s role in the strategic planning process  

The meeting was held in the classroom and began at 1:32 pm and ended at 2:10 pm. In attendance were: Elizabeth Andrejasich, Laura Crumbley, Sherre Harrington, Cheryl Hawkins, Steve Head, Michelle Horton, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Jeremy Worsham, and Jessica Yates.

Agenda

·         Announcements

·         Furniture proposal update (Sherre)

·         New faculty event (Sherre)

·         Student work fall update (Cheryl)

Announcements

• Catalog records review of faculty materials is still a work-in-progress; a formal announcement will be sent to faculty to inform their materials inclusion once the catalog records review is completed
• The Southern Women Writers Conference exhibit is installed and LibGuides will be updated with additional Conference information
• There will be a Constitution Day exhibit
• There will be a browsing collection for journals and popular magazine titles will be able to circulate for 1 week
• Signage will be updated to indicate new locating of circulating journals
• Amy Stone (library volunteer, MLS candidate – Univ. of Alabama) is currently assisting the library with assessments related to the Institutional Effectiveness Plan  
• New Faculty Event – scheduled for 8:30 am on Oct. 2, welcoming the new faculty to the Library
• Planning library activities for Banned Books Week (Sept. 30-Oct. 6, 2012); Jenny will be able to schedule events on the College calendar; the new flat-screen monitors will be used for Library activity messages/announcements concerning Banned Books Week
• A Museum Studies Institute proposal is being developed by Sherre, Tim Brown, and Dr. Christy Snider    

Furniture Proposal Update

·         No funding is available from the carpet installation project; additional funding will be requested thru the Provost as a separate proposal

·         The Space Committee is in the process of assigning locations for new tables from the Multimedia Center

·         Library furniture will be rotated from front to back of the building; the blue chairs towards the back of the building will be removed

·         “soft seating” will be installed in the old reference section

Student Work Fall Update

• Student Work Committee welcomes new staff member, Michelle Horton
• There will be training workshops held during fall semester 2012 and spring semester 2013; 2 workshops will be offered during the semester, with each workshop offering 2 sessions; the first workshop will focus on evaluating web resources (conducted by Steve Head and Dr. John Hickman)
• There will be a survey created to solicit workshop ideas for spring semester 2013

The meeting was held in the classroom and began at 1:32 pm and ended at 2:17 pm. In attendance were: Elizabeth Andrejasich, Laura Crumbley, Sherre Harrington, Cheryl Hawkins, Steve Head, Michelle Horton, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Jeremy Worsham, and Jessica Yates.   

Agenda

• Announcements
• Library External Review Itinerary (Sherre)
• Library Furniture Update (Carpet Cmte. – Sherre, Jenny, Jessica, Elizabeth)

Announcements

• The Center for Instructional Technology has been re-located to the Library; patrons may need assistance in finding the new location; signs have been ordered
• The materials from the former staff bookshelf location will be re-located to the circulating stacks
• New i-Pads will be used to test for finding materials in the library catalog
• Training will be available for those working with new technology/electronic equipment (see Jenny)
• Volunteers needed for Banned Books Week (Sept. 30 – Oct. 6, 2012) exhibit

Library External Review Itinerary

• On Aug. 31, Sherre e-mailed a sample draft itinerary for revision suggestions
• A brief description was provided concerning external reviews – reviewers from other peer & aspirant institutions are selected to provide an objective assessment of the library’s programmatic effectiveness every three years
• Students will be involved in the review process (student selection is pending)
• Sherre will compose a self-study review draft

Library Furniture Update

• The Library is looking for ways to enhance the browsability of its collections
• Furniture from the lobby area will be moved towards the back of the library
• Handouts were distributed featuring new furniture designs and locations within the library
• New furniture will be installed in the lobby and in an open-seating area featuring browsing collections
• A popular magazines area will be established by the end of Sept.
• Current periodicals display will be adjacent to Java City
• Library staff reference “flags” will be created for a visual cue for those patrons needing assistance; flag signage and display areas are still being determined

The meeting was held in the classroom and began at 1:36 pm and ended at 3:08 pm. In attendance were: Elizabeth Andrejasich, Laura Crumbley, Sherre Harrington, Cheryl Hawkins, Steve Head, Michelle Horton, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Jeremy Worsham, and Yessica Yates.

Agenda

·         Announcements

·         Student Orientation Update – Cheryl

·         College Administrative Personnel Responsibility Changes & the Role of the Library – Sherre

·         Emergency Procedures Discussion – Sherre

·         Beginning of Semester News Items – Sherre

·         Web Interfaces Group Interactive Updates: “Silos” and “Wordles” – Martha

Announcements

·         The memorial Library welcomes our new temporary Circulation/Reserves Coordinator, Michelle Horton

·         Alex Middleton (Interactive & Social Media Specialist – E-communications) will be working on a film project concerning student work; please keep your calendars updated for ease of future scheduling activities involving this project

·         Security system update – instructions and information about alarm times were distributed, please see Jenny for more information

·         The Library will have a single service point for all questions/referrals; signage will indicate, “Library Service Desk”

Student Orientation Update

·         Orientation for all library student workers will be Sun., Aug. 26 from 2 – 4 pm, attendance is mandatory; there will be an introduction activity, the Confidentiality Agreement will be reviewed and students will get acquainted with the library environment and their work departments, and snacks will be served.

College Administrative Personnel Responsibility Changes & the Role of the Library

·         Provost Whatley will assist President Briggs with issues related to institutional planning, analysis and policy development; Dr. Kathy Richardson will be the VP of Academic Affairs (3 yr. term) and also serve as acting Provost while Provost Whatley is on special assignment for the President’s Office

·         There will be a future opportunity for Dr. Richardson to meet with library staff members

·         A faculty governance task force will be created to review the need for more tenure-track faculty positions anticipated for fall 2013

·         The Library’s role in student engagement, please see article http://crl.acrl.org/content/64/4/256.full.pdf - the idea of the Library functioning as an academic unit to support areas of faculty emphasis and assist with developing more informed curricula. Also, identifying roles and responsibilities of library staff focusing on student engagement

Emergency Procedures Discussion

·         Revisions and suggestions to the procedures have been requested of library staff; Sherre is in the process of updating the procedures (Tornado Watch/Warning & the library’s Building Emergency Action Plan – BEAP)

Beginning of Semester News Items

·         Information monitors will be installed in the lobby

·         Signage will be installed throughout the library

·         A proposal is being developed for new public spaces furniture

·         New office furniture has been installed in Collection Services

·         Two additional student workers need placement assignments

Web Interfaces Committee Interactive Updates: “Silos” and Wordles”

·         What should the library catalog be? The catalog should be a simple, robust, and transparent tool used to obtain information

·         Library staff and users have differing responsibilities and mindsets as shown with “wordle” associations – the catalog should facilitate search & discovery and produce expected, accurate results

“Silos” were used to illustrate information relationships within the library environment – find new ways to manage and better connect information resources and eliminate duplication. “Silos” included: Backstage/Library Works, MBDA, VikingWeb/Jenzabar, Pro-Quest/Serials Solutions, Berry College Website, Galileo, OCLC, ExLibris/Voyager, and Springshare.

The meeting was held in the conference room and began at 1:30 pm and ended at 3:02 pm. In attendance were: Elizabeth Andrejasich, Sherre Harrington, Cheryl Hawkins, Steve Head, Maureen Morgan, Michael O'Malley, Martha Reynolds, Jeremy Worsham, and Jessica Yates.

 Agenda:

·         Announcements

·         Fall Orientation – Cheryl

·         Faculty Publications Project – Sherre (please see http://libguides.berry.edu/aecontent.php?pid=263642&sid=2181413)

·         Memorial Library External Review Itinerary – Sherre

Announcements

·         Michelle Horton was hired as the new temporary circulation reserves coordinator; assistance will be needed for staff training and scheduling

·         Jessica Yates will assist with providing ILL services for the short –term (until Sept.)

·         New furniture for the Technical Services offices area will be arriving this week

·         New Faculty event on Tues., Sept. 25 from 11 am-12:30 pm. This will be an opportunity to meet new faculty members. Other invitees include members of the Libraries Committee, department chairs, and school deans.   

 Fall Orientation

·         Links to the Library Student Worker Guidelines and the Confidentiality Agreement for Student Workers will be posted on LibGuides

·         The roster for all Library student workers is accessible on the shared network drive

 Faculty Publications Project 

·         Raising awareness of faculty publications thru, for example, hosting events and readings, collection development, using the catalog record to provide uniform documentation, and developing a browsing collection

·         The Library could host a spring reception recognizing faculty publications and the collection development liaisons could assist with developing a browsing collection

·         See http://delicious.com/harrinsl/facultypublications for examples of academic libraries highlighting faculty publications

·         Guidelines for developing a browsing collection of faculty publications concentrate on books, articles, and chapters in books. Decisions involving other types of materials to collect are made on a case-by-case basis.

·         Other items discussed concerned the inclusion of alumni and staff publications and other types of intellectual activity to collect such as articles and conference presentations

·         The Library sees this as another opportunity to connect its content with patrons

Memorial Library External review

·         Planning for the upcoming review on Mon., Dec. 3. Please see LibGuides http://libguides.berry.edu/aecontent.php?pid=263642&sid=2602277 for sample itineraries from 2004 and 2012.

·         The external review assesses the adequacy of support and resources and the overall quality of library services

·         Are there others from the Berry community to include in the review process? Other faculty? Students? Information technology staff?

·         Based on the time schedule (1 day) – How can library staff meetings with external reviewers be effectively organized to include all viewpoints?

·         E-mail Sherre for suggestions regarding the possibility of arranging individual meetings with external reviewers and also other ideas concerning scheduling and coordinating efforts with the external reviewers such as meal times, for example

The meeting was held in the conference room and began at 1:30 pm and ended at 2:30 pm. In attendance were: Elizabeth Andrejasich, Laura Crumbley, Vivienne Durbin, Sherre Harrington, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Jeremy Worsham, and Jessica Yates.

Agenda:

• Student Work Orientation – Fall 2012
• Carpet project update
• Announcements
• Departmental Updates

Student Work Orientation

• Introductory e-mail message was sent to all SOAR students re: mandatory orientation session on Sun., Aug. 26 from 2-4 pm; department supervisors will send e-mail to each of their student staff about additional orientation information
• Library student worker orientation will be on Sun., Aug. 26 – from 2-3pm (library overview); from 3-3:15 pm (break – refreshments/snacks); and from 3:15-4 pm (departmental orientation)
• Students will be paid for their mandatory orientation attendance
• Student worker guidelines will be reviewed and posted on LibGuides for reference
• Sherre will review and students will sign a confidentiality agreement
• Coded name tags will be issued and students will be asked to meet two other workers from other departments

Carpet Installation Update

• Problem areas to be fixed will be indicated with tape
• Other flooring areas still to be done are Java City, two office bathrooms, and the mailroom
• Funding for new library furniture is still being determined
• The “can-type” lights will be replaced

Announcements

• The Library will be able to post event announcements via the campus community access cable channel 65; other usage ideas are welcomed and there will be a software demonstration 
• A new faculty library orientation brunch will be scheduled for the fall semester
• The Library will be hosting an exhibit for the last Southern Women Writers Conference this fall – conference theme, “Beginnings and Endings”
• The Web Interfaces group is in the process of using library chat software (Springshare) as a method of providing indirect library services

Departmental Updates

• Tech. Services – continuing with the catalog restoration project, inventoried through “M” and “N” LC classifications; also, the music library holdings are still being updated
• Serials & Government Documents - ERIC document weeding project - continuing with microfiche discards for those titles that are available online; updated software has been installed for the microforms reader/printer
• Archives - continuing with processing collections and assisting with reference questions; the Reading Room will feature books from Martha Berry's library (themes - healthcare, travel, nature, and handicrafts)
• Instructional Services - the electronic classroom has been visited by Kennesaw State and Georgia State Universities and the Floyd County Board of education as an example of technological applications in the classroom

The meeting was held in the conference room and began at 1:30 pm and ended at 2:30 pm. In attendance were: Elizabeth Andrejasich, Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, Maureen Morgan, Michael O'Malley, Martha Reynolds, Jeremy Worsham, and Jessica Yates.

Agenda

·         Announcements

·         Carpet Project Update

Announcements

·         Need to determine e-book and i-pad circulation needs for visiting patrons outside of the Berry community

·         Students have been working on updating the inventory of the circulating collection; work is being done individually or in teams using barcode scanners and laptop computers

·         The ERIC microfiche weeding project is ongoing

·         Reference collection shift progress > between H-L

·         Instructional Technology is temporarily relocating to the inside storage room in the Library – an inventory needs to be conducted of the library materials on the shelves; the storage area must be kept neat and clean to facilitate the move

Carpet Project Update

·         Remaining funds will be used for non-flooring related projects and needs such as lighting, painting walls, and renewing finishes

·         Flooring will be installed by the end of the week

·         Hard surface flooring areas remain

·         Baseboard installation is the next flooring phase

·         Telecommunications Dept. needs to check the wiring in the microforms room

·         Need to determine the furniture needs at the service desk

·         The reading room in the Archives will get new research tables and chairs from the remaining funds from the movable shelving project from the College class of 1956

·         The remaining CRTs in the library will be replaced

·         The information monitor will be installed at the front of the Library

·         A new couch will be installed in the library director’s office

·         Technical services – task/office workspace furniture – collection services 2 office panel system with new furniture setup

·         Furniture in public spaces will be replaced

·         New furniture should be kept in new condition and avoid collecting old-looking furniture

·         Carpet replacements cycles typically occur every 3-5 years

·         Let Jenny know about and prompt clean new messes and spills

·         There will be a final walk-thru carpet inspection

The meeting was held in the classroom and began at 1:32 pm and emnded at 2:03 pm. 

In attendance were: Elizabeth Andrejasich, Sherre Harrington, Cheryl Hawkins, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Jeremy Worsham, and Jessica Yates.

Agenda

·         Announcements

·         Carpet Installation Update

Announcements

Web Interfaces group Lyrasis trip on May 31 to Covenant College

·         Need to make transportation arrangements  

Online Catalog Interface

·         Soliciting staff comments about improving the online catalog

·         See LibGuides for additional comments and suggestions

·         Selection of online catalog vendors is scheduled for the last 2 weeks in July

Carpet Installation Update

·         Microforms cabinets will be re-located to storage

·         Tiles will be installed in the front lobby this week

·         The work progression will be from the back to the front of the Library

·         Baseboards will be installed throughout the Library

·         Staff should look for any problem areas and inform the Carpet Committee

·         Certain areas/walls within the Library will be painted using darker colors to provide depth

·         Paint problem areas will be touched up throughout the Library and there will be ongoing maintenance for baseboard installation

·         The basement stairway floor tiles will undergo asbestos abatement

·         There will be a Library walk-thru to inspect the carpet installation

·         Signage will be reviewed to include handicap access and directional information for departments   

The meeting was held in the conference room and began at 1:30 pm and ended at 2:30pm.

In attendance were: Laura Crumbley, Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, Steve Head, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Judy Thompson, Jeremy Worsham, and Jessica Yates.

Agenda

• Announcements
• Carpet Replacement Project update and planning session

Announcement 

• Reminder that tickets will be distributed for the faculty & staff appreciation program and luncheon to be held on Monday, May 7 in the Spruill ballroom and dining hall in krannert center and kilpatrick commons. Tickets are available at the cashier's window in hermann hall and in the student activities office in krannert. 

Carpet replacement project update and planning session

• information was reviewed from an e-mail (April 24), see e-mail for additional information
• the library will be open with minimal disruption for patrons. Campus-wide announcements will be made using the library's facebook page and website and e-mail.
• the loading dock will be temporarily used as the (main) public entrance; signage will be placed in front of the building to alert patrons
• during the carpet installation, public services will be sharing workspace in technical services; public service telephones will be setup to leave a forwarding message on voicemail
• work will commence at about 8 am on Monday, May 7
• reference shelving will be disassembled on Thurs.-Fri. (May 3-4), see Jenny for further information
• the information desk will also be disassembled, see Jenny for further information  
• office computers may need to be re-located to temporary workspaces, see Jenny for further information 
• staff should prepare their office space relocation in advance and are responsible for packing personal and fragile items

The meeting was held in the conference room and began at 1:30 pm and ended at 2:30pm.

In attendance were: Elizabeth Andrejasich, Laura Crumbley, Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, and Jessica Yates.

Agenda

• Announcements
• Web Interfaces Group update (Martha)
• Reference Collection Shift update (Cheryl)
• Library Committees Composition (Sherre)
• Book Repair Discussion (Sherre)   

   

• Announcements

  ·         Martha received and expressed thanks for providing assistance for the Student Symposium

  ·         The idea of streaming to students, digitized library video content will be explored

  Web Interfaces Group update

  ·         See the Staff Page tab on LibGuides

  ·         May 31 – open house at Covenant College, see e-mail for registration

  ·         How should the online catalog function? What do you think that users do with the online catalog? E-mail Martha your suggestions by July 31.

  Reference Collection Shift

  ·         The work continues (working backwards from ‘Z’), started the ‘D’ section during the week of April 9.

  Library Committees Composition

  ·         The Student Work and Space Committees were reconstituted with new members selected at random. The Student Work Committee members are: Vivienne, Michael, Sherre, and Judy. The Space Committee members are: Jenny, Laura, Jessica, and Cheryl. Information regarding library staff committees guidelines were reviewed (see also LibGuides tab ‘Library Committees.’ New committee members are able to swap memberships by April 27; committee members can select a chair after April 27.

  Book Repair Proposals/Procedures

  ·         See ‘Collection Services, #6 & #8,’ it was determined that replacement of materials would be guided by whichever cost-effective format is available

The meeting was held in the conference room and began at 1:32 pm and ended at 2:20pm.

In attendance were: Elizabeth Andrejasich, Laura Crumbley, Sherre Harrington, Cheryl Hawkins, Steve Head, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Judy Thompson, Jeremy Worsham, and Jessica Yates.  

Agenda - This meeting had no formal agenda items, just announcements.

• If you notice the portable whiteboards in the library blocking access to fire pull stations, extinguishers, and emergency exits please move the whiteboards out of the way. Move carts and signs from aisles, keeping them unobstructed.
• In case of a tornado watch, the door to the honors commons will unlocked in advance of a tornado watch announcement. The door will be locked once it has been determined that the emergency situation has passed. The emergency procedures on LibGuides will be updated.
• On Tuesday April 10th from 12:30-2:00 the Library will host the student symposium poster sessions. Library staff volunteers will be needed for the poster session. Some posterboards need to be constructed and the posters will be displayed in the lobby. Martha Reynolds will distribute a list of needs for volunteers. Library staff attendance is encouraged.
• RISE will perform music on the Library's front porch on Saturday,  March 31st.
• Reference weeding continues- between D-H; The collections will be shifted in 2 weeks.
• Thank you to all library staff who assisted with the Children's Literature display.
• Catalog recovery update - CMC and Music Library need to be re-linked with updated locations.
• Student work summer hire requests are due on Monday, March 26th.
• The Web Interfaces Committee (Martha Reynolds, Steve Head, Maureen Morgan, Elizabeth Andrejasich, and Jeremy Worsham) recently met to discuss improvements of User Centered Experiences with the Library's web-based services.
• LibGuides will be updated with information regarding deadlines.

Library Staff Meeting Agenda & Minutes, Tuesday, Feb. 21, 2012 

The meeting was held in the classroom and began at 1:32 pm and ended at 2:43pm.

In attendance were: Elizabeth Andrejasich, Sherre Harrington, Cheryl Hawkins, Steve Head, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Judy Thompson, and Jeremy Worsham.  

Agenda

·     Announcements

·     Catalog Recovery Update (Jeremy & Cheryl)

·     Reference Collection Weeding Update (Cheryl)

·     Memorial Library External Review Process (Sherre)

·     Hosting and Participating in Campus Events (Sherre)

 Announcements

·     African-American Read-In, Tues., Feb. 28 at 7 pm

·     Coffee at the Music Library Open House, Thurs., March 1

·     Library Classroom Open House, Wed., Feb. 22 from 3-4 pm  

Catalog Recovery Update

·     Ongoing process; restoration of the catalog has included: graphic novels, film, staff books, materials added to ciculating collection stacks since Oct. 2010; items showing "withdrawn" status are also being updated

Reference Collection Weeding Update

·     Working on section 'B' (working backwards from 'Z'), materials are being withdrawn (as indicated), and "questions" flags from the liaisons are being reviewed 

Memorial Library External Review Process

·     Scheduled for fall 2012

·     There is a call for recommendations of external reviewers (3) from peer/aspirant institutions outside of Georgia that are similar to Berry in institutional growth, in a forward-thinking environment with similar needs and committments

·     See library staff LibGuide, "Assessment" for more information; see also the Provost's page on VikingWeb, "Assessment Program," for more information concerning procedures

  Hosting and Participating in Campus Events

·     An organizational goal of the Library is "to encourage interaction with the Berry community by particpating in and hosting campus activities." What can the Library do in terms of programs and/or enrichment?

·     Ideas were discussed concerning hosting campus activities which included: in conjunction with both lecture series (Conson Wilson and Gloria Shatto), summer reading program (Office of First-Year Experience), faculty published books, faculty favorite books, and e-books.

·     Examples of existing Library programming include: African-American Read-In (with Office of Multicultural and International Student Affairs, annually in Feb.), "What is Culture" Photo Exhibit and Reception (with International Programs, annually in Nov./Dec.), Women's History Month book display (with the Office of Multicultural and International Student Affairs, annually in March), Southern Women Writers Conference LibGuide and book display (biennially in Sept.), Banned Books Week book display (annually in Sept./Oct.), and General interest book displays (seasonally).

·     Planning programs at least a semester in advance is preferable

Library Staff Meeting Agenda & Minutes, Tuesday, Feb. 7, 2012 

The meeting was held in the classroom and began at 1:33 pm and ended at 2:37 pm.

In attendance were: Elizabeth Andrejasich, Sherre Harrington, Cheryl Hawkins, Steve Head, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Judy Thompson, and Jeremy Worsham.  

Agenda

• Announcements
• Music Library (Jenny)
• Library Catalog System Recovery Update (Jeremy)
• Replacement Carpet Project (Sherre)

Announcements:

• Print Management - A handout was created for print unit information and signs were posted at printers for information on refund requests. Students received an email from the Provost's office, describing the print management system.

Music Library:

• The physical plant has completed their work, supplies have been purchased, copy machine will be supplied by the library, ink cartridges will be supplied by the music department, chairs will be repaired gradually. The library will be staffed beginning February 15th. 

Library Catalog System Recovery Update:

• The catalog should go online February 7th.
• This is still a work in progress. Please make Jeremy aware of any system errors in the cataloge. Circulation studetn workers have been given seperate operating instructions. Student log-in problems will be corrected as needed.
• For materials that have been checked out, patrons will be able to return items at their convenience.
• FAQ's will still continue to be updated.
• Barcode scanners and a new card reader were ordered.
• Appreciation of efforts to reinstate the library's catalog were recognized including Jeremy, circulation staff, and Cheryl.

Replacement Carpet Project:

• Staff will have the opportunity to review and comment on selection options. Other items to be considered include laminating table tops and repainting walls.
• Need specifications for reconfiguring and expanding Counter Connections services (Space planning commitee).
• Need specifications for reconfiguring and expanding public services as a single service point (Space planning commitee).
• Shelving will be removed from current periodicals to open seating space near Java City.
• Ideas were suggested for removing shelves and relocating the reference section near the microforms room to create more seating/study space.
• Suggestions for relocating the media collections were also discussed.

Library Staff Meeting Agenda & Minutes, Tuesday, Jan. 17, 2012  

The meeting was held in the classroom and began at 1:31 pm and ended at 2:38 pm.

In attendance were: Elizabeth Andrejasich, Vivienne Durbin, Sherre Harrington, Cheryl Hawkins, Emily Gover, Jenny Kleine, Maureen Morgan, Michael O'Malley, Martha Reynolds, Judy Thompson, Jeremy Worsham, and Jessica Yates.  

Agenda

• Announcements
• Classroom Update (Elizabeth)
• Public Services Selling Office Supplies (Martha)
• Printing Allocation (Martha)
• Music Library Update (Martha, Vivienne, Cheryl, Jenny, and Jeremy)
• Classroom Computer Allocation for the Library (Space Cmte.)

Announcements:

• Voyager8 webinar for Thursday from 11:00 A.M. - 1:00 P.M.
• The reference review project will be resumed for remaining materials

Classroom Update:

• The projector has been installed and trainiing sessions will be avalible
• The furniture will arrive next week

Public Services Selling Office Supplies:

• A limited amount of office supplies will be sold at the circulation desk. Cash only transactions. (Made possible through a non-competition agreement through the bookstore.)

Printing Allocation:

• FAQ's and policy updates are a work in progress. Refer all questions to Martha Reynolds.
• Policy reminders will be posted

Music Library Update:

• The door locks were changed, the office was painted, cracks in plaster need to be repaired- To be completed by Friday, Janury 20th
• Student workers will tour and set up the circulation desk once the maintenence tasks have been completed
• Copy machine will be needed for cataloging jobs. Cataloging od the collections is a work in progress (the types of materials which are being cataloged are: recorded and print collections, scores, reference) 

Classroom Computer Allocation for the Library:

The suggestions were provided as follows:

• Collection Services = 1, Archives = 1, Classroom Instructor Workstations = , 2 Loft Study Area = 2, Mezzanine Area Carrels = 1, Microforms Room = 2, Near Study Rooms (2nd fl.) = 1, Outside the Civil Defense Room (2nd fl. - carrel) = 1