Present: Sherre Harrington, Cheryl Hawkins, Jenny Kleine, Maureen Morgan, Michael O’Malley, Martha Reynolds, Emily Thompson, Judy Thompson, Jeremy Worsham, and Xiaojing Zu.
Future meeting dates & facilitators (See information posted on the Wiki, “Staff Meeting Facilitators”)
The rotation for meeting dates & facilitators will commence with the next meeting scheduled for Feb. 17 facilitated by Sherre Harrington. Meeting facilitators will be determined using an alphabetical listing of staff last names, beginning with Sherre Harrington on Feb. 17. Meetings will be held during the first and third Wednesdays each month at 2 pm. Facilitators will gather agenda items from staff members and determine meeting quorum.
External review
The Library self-study (every 5 years) originally scheduled for this year will be conducted during Spring 2011. Sherre posted a copy of the most recent study (March 2004) on the Library’s Wiki page (see “External Review, 2004”)
Annual Reports
Sherre distributed information about reporting guidelines and due dates; the narrative portion of the annual report is due May 1 and the statistics are due May 15 (applicable statistics cover May 2009-April 2010). For more information see “Annual Reports, May 2009-April 2010” on the Library’s Wiki page.
Printing
The Library is looking to follow the outsourcing model used by the Office for Information Technology for the printing function (the campus trend is towards a print-cost recovery model – by Fall 2010 a print management solution will be in effect). What needs to be considered are maintenance and leasing vs. purchasing costs, use of multipurpose machines, and equipment support.
ACRL statistics
Sherre will call a meeting to discuss and compile statistics due on April 9.
Department/Project updates:
Maureen (Serials & Documents)
- Barbara Lowery’s return to work date is still unknown; Maureen will need Library staff support with scheduling work
- Electronic journals – the University of Chicago Press (w/archives) will be cataloged; Oxford University Press consists of more than 223 titles; A-Z Maps Online and Global Road Warrior are trial databases from Feb. 1-April 1
Judy (Reference Services)
- The scheduled BCC 099 sessions have ended.
- The Counter Connection floor printer/copier has been installed which features color printing and scanning and faxing capabilities, see Judy for further questions. Office computers throughout the Library can be set up for print jobs; work is being done to establish an IMac printer hookup.
- A separate dedicated fax machine is also available for use; its location provides a visual cue for patrons who need to send faxes.
Sherre pointed out that patrons are able to send international faxes at a nominal cost to the Library.
Martha (Public Services)
- Vivienne has returned to work on a limited basis, see Martha schedule details. Emily Thompson and Jessica Yates have been assisting with Vivienne’s workload.
- Instructional Services – Martha, Sherre, Freshman Council, and Katherine Powell have reviewed BCC 100 student feedback which mentioned that the students questioned the usefulness of the online assignment and do not like the lecture-style learning format and prefer “active” learning.
- Bibliographic review process – reviewed how library instruction is used and research assignments w/faculty
- The Library is aware of networking problems concerning the recent changes with e-mail platform migration and accessing the Library’s databases, solutions are forthcoming.
- A media browse cart needs to be added; usage statistics need to be collected.
- Moving notices to e-mail
- The Curriculum Materials Center will have a call slip system using the Library’s account for materials delivery.
- The Philosopher’s Index is available for a two year trial.
Emily (Public Services)
- Printer statistics have been collected.
- The Honors Commons key is labeled and located in general reserves for Honors students to check out.
Xiaojing (ILL)
- ILL staff – Jessica and Emily and a staff of returning students continue to process requests.
- Test-prep books display has been getting a lot of notice and meeting a reference need – there’s been an increase in usage of materials. Online subscription service costs need to be explored.
Jenny (Technical Services)
- Housekeeping – staff awareness is needed due to the fact that discarded material such as office furniture and supplies (w/packaging) tends to gather in the Technical Services department. Office chairs (replacements/repairs) – look for a “property management” label for the Finance department’s accounting; place a note on chairs to be discarded for recycling.
- Emily Thompson will also post a note for Public Services staff on the blog ("Circ Works") regarding office tidiness.
- The information needed for processing standing orders is title, cost, use data, frequency of publication, and holdings.
- Sherre acknowledged the work of Technical Services staff for their work relating to the new Curriculum Materials Center opening.
Jeremy (Technical Services)
- The Curriculum Materials Center is now in operation.
- Backstage library works – authorities and cataloging work w/additional costs
- Top administration officials specify that outdoor Library furniture MUST have a uniform campus look; future plans for acquiring patio furniture are on hold.
- Voyager e-mail notices can be generated for students.
- The next Voyager upgrade is scheduled for early May – a virtual server w/a Linux program is more economical.
- Are drafting a collection development survey for the English Department that will be distributed thru Survey Monkey.
Cheryl (Technical Services)
- Student work staff reminder to check other locations in addition to the shelves (New bookshelf and browse titles). Also, student work staff are encouraged to ask library staff for assistance when trying to locate library materials.
Michael (Archives)
- The staff has been involved with assisting the Museum with Christmas and Black History month exhibit research. Kylie Cowan has been assigned book repair duties. The staff continues to assist with processing, arranging, and describing collections.
Disaster Plan revision (reviewing salvage priorities)
Discussion concerning the Disaster Plan revision and reviewing salvage priorities will be tabled for a future meeting.
Announcements
- Announcements will be posted in the following Library areas: current periodicals, circulation desk, classroom, and seminar room. The announcements posted outside the classroom and seminar room concern specific room use. Announcements posted in current periodicals and at the circulation desk featuring Berry-related events are to be collected for the Archives after use.
- Judy inquired about what guidelines are used to determine collections salvage priorities for updating the Disaster Recovery Plan; the guidelines for determining salvage priorities will be discussed and included in the updated plan.