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Discovery, Collections & Systems

Notes and procedures

Schedule & Process for Department Reviews

The Collections Team has identified a four-year cycle for discipline-based review of library resources. During the first cycle (2015/16 through 2018/19), liaisons will focus on reviewing database subscriptions, journal subscriptions, and faculty book requests.

Process for 2016/17 Disciplines

  1. Collection Management Librarian assembles cost and use data for subscriptions assigned to a discipline. Library Director assembles analysis of faculty book requests. (December 2016-January 2017)
  2. Collection Management Librarian sets meeting with liaison and Library Director to review contents of packet and to discuss budget targets. (January 2017)
  3. Liaison makes arrangements to meet with department, pulling in additional staff as needed. (February-March 2017) 
  4. Liaison follows up with relevant staff as needed. (March-April 2017)
  5. Liaison reports results of review to Collections Team. (April 2017)
  6. Liaison submits written summary of decisions to Staff Libguide page by May 15, 2017.

To best support Collection Management Librarian's follow through on the recommendations resulting from department reviews, please include specific notes about whether we will retain or cancel for each journal title, database, or other electronic product reviewed.

Creating Department-specific Journal Subscription Lists

The goal is a list of all current journal subscriptions that support a particular department/discipline, along with publisher, cost and use data.

  1. EBSCONet
    1. Use the Library of Congress Classification report to get a list of subscriptions by call number.
    2. Download the report and sort by LCC Code.
    3. Using the list of LC codes mapped to departments below, extract a list of titles that matches the discipline under review.
    4. Resort the list by Library of Congress Classification and review disciplines to pick up any strays.
  2. Scimago Journal & Country Rank
    1. Find the Journal Rankings list for the discipline under review.
    2. Note titles from EBSCONet that are on the SJR list.
    3. Check the Journal Locator for any non-open access titles from the SJR list that are not already on the list, including any embargoed titles (note embargo period).
  3. Non-EBSCO subscriptions
    1. Add any non-EBSCO subscriptions relevant to the discipline under review. This can be tricky because for Springer, especially, there is not a convenient list other than the subject list on their web page. Add any significant titles not on the combined EBSCONet/SJR list.
  4. Cost & use data
    1. Add cost data from EBSCO, other vendors.
    2. Add use data from Redlink.
  5. Sort the list by publisher and format to look more or less like the attached sample.

2/20/2020